Event Announcements

Hotel Alert:
Please note that we have not authorized any hotels or hotel booking services to solicit your business. The only official hotel of the Total Tech Summit is the Omni Fort Worth and all event communications should be coming from AE staff members only!


Sponsor Participation Summary

A detailed monthly update showcasing what leading manufacturers and service providers value at our events by their number of boardroom presentations, one-on-one meetings and general session sponsorships.

Find out exactly what other sponsors are doing at the Total Tech Summit this year!


Tools for Success

Sponsor Playbook

This document features our tips and tricks for one-on-one meetings (content and execution) as well as boardroom presentations, how to set up and staff your booth, etc. Make sure to visit the FAQ section where you can find answers for what’s to come in the weeks leading up to the event, specifically regarding the meeting selection process.

We strongly advise you to download the Next Steps form to help make the most of your meetings and stay organized for post-show follow-ups.

There is also a helpful Timeline for Success on the last page as a reminder of what needs to be done to ensure you are covering planning efforts.

Exhibitor Kit

  • See your sponsorship details for booth sq. ft.
  • Carpet is required for the event
  • We suggest renting/bringing furnishings to support your meeting efforts. Most common are highboy tables and stool height chairs. Furnishings are not provided.
  • Electric and internet are not provided so if desired it must be purchased
  • Less is more! No need for extensive, expensive displays
  • Decorate the space with identity signage and product graphics to support meeting content and attract stop-by-traffic
  • Consider adding product kiosk style elements or product showcases

Important Deadlines

Exhibit Furnishings: Discount Deadline TBD
Booth furnishings are not included in sponsorship packages. Be sure to rent or bring furniture to support your meeting efforts. Most common are high top tables and stool height chairs.
Electric: Discounted Deadline TBD

Company Listing: Due Oct. 4th
A short description provided by you will be used on the event website as well as in the printed on-site guide at the event.
Submit your listing here.

Hotel Deadline: Book by Oct. 14th

Registrations/Staff Badges: Due Oct. 21st

 

Meeting Selection Timeline:

Mon., September 30th – All sponsors receive guest list information for one-on-one meetings. Sponsors with boardroom presentationss receive boardroom group rosters.

Fri., October 4th – Sponsors with boardroom presentations complete and return boardroom group forms, ranking top preferences for boardroom presentation(s).

Wed., October 9th – Boardroom assignments are made and communicated to sponsors.

Mon., October 14th – Sponsors complete and return one-on-one meeting performance forms, ranking top guests for meetings.

Mon., October 21st– One-on-one meeting assignments are communicated to sponsors; guest profile information for all scheduled engagements are communicated to sponsors. 


Staffing

Hotel Accommodations

Omni Fort Worth
1300 Houston St.

Fort Worth, TX 76102
817-535-6664

Click here to book online
*Discounted sponsor rate: $219 per night. Must be booked by 10/14.

Registrations/Staff Badges

Reference your sponsorship package or spec sheet for specifics on what your package includes. Plan to have 1 staff member for every 15 meetings you have scheduled at your exhibit. Contact Jessica Salisbury if you should need to add more badges.

Click to register your staff
*Please only enter the appropriate number of registrations that you have included in your sponsorship!


Closing Next Steps

As your planning and preparation ramp up, we wanted to make a suggestion that will increase the value of these engagements substantially. It’s the idea of closing next steps with the boardroom group guests.

You can do this efficiently by using a next step capture form that you ask guests to complete during the last minute or two of your allotted time. The questions are basic. You simply want guests to specify their product/service interest, when and how they would like you to follow up and which other stakeholders in their organization should be involved in the next meeting or presentation.

To help you get this element in place, we’ve created a Customizable Next Steps Capture Form template and Generic Next Steps Capture Form.  Simply print copies of the forms to bring to your boardroom(s) and hand out to guests to fill out a few minutes before your session ends.


Benefits of Sponsoring an AE Ventures Event

Contact


Customer Success Specialist

Jessica Salisbury
jsalisbury@ae-ventures.com
508.802.4717